Aims and purpose of the job

To provide an effective, compliant and client friendly trust and probate service to David Allen clients, thereby adding value to, and supporting, the Wills and Estates Team in their corporate objectives and client services.

To review process and service levels to ensure continual improvement in the way the trust and probate service is delivered.

Generic role duties to include:

Trust Accounts

1. • To prepare annual trust accounts in line with accounting standards and firm procedures.

• To support trustees with compliance obligations.

• To monitor trust income, expenses, investments, and changes in capital values.

• To liaise with the Tax team on trust-related tax planning, reliefs, and reporting requirements.

Estate Probate

2. • To prepare detailed estate accounts from initial asset/liability schedules through to final distribution statements.

• To reconcile bank statements, investment portfolios, property valuations, liabilities, and tax payments.

• To assist with drafting Inheritance Tax returns, including supporting schedules and liaise with HMRC where required.

• To support the application process for Grants of Probate/Letters of Administration.

• To maintain accurate records of income and capital transactions throughout the administration period.

• To Assist with year-end reporting for complex estates, including calculations of income tax and capital gains tax.

Communication and Quality

2. • To take full responsibility for all work and tasks assigned to you.

• To work closely with other members of the team and within the firm, including both the Tax and Financial Services team, to ensure consistent joined up advice is provided to our clients.

• To ensure there is clear communication with your line manager and other team members on work being carried out, updating workflow records in a timely and accurate manner.

• To help your line manager identify ways to improve and develop the department

• To deal with all communications in a timely manner and ensure they are of a high professional standard.

Professionalism

3. • Deal with all communications in a timely manner and ensure they are of a high professional standard and using David Allen brand guidelines and templates.

• Look after clients in a friendly and professional manner, acting as a positive ambassador for the Firm.

• To maintain your knowledge and keep up to date with legislation changes to be able to advise clients on their affairs and ensure all work produced is to the highest standard in accordance with current legislation.

Any Other Tasks

4. • Undertake the accurate recording of information in the back-office systems, including manual and electronic records, ensuring that all records are stored and processed securely and confidentially in full compliance with GDPR legislation and statutory requirements.

Central Duties

5. • To represent the business when required to ensure positive links, relations and networks.

• To show a commitment to diversity, equal opportunities and anti-discriminatory practices.

• To undertake personal development necessary to ensure effective performance in the role.

• To participate in relevant and appropriate training and development as required.

• To demonstrate the David Allen values of ambition, professionalism, knowledge, integrity, and respect in the work you do and during your appointment.